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August 10, 2016

USA Triathlon Integration

Feature Spotlight: USA Triathlon Integration

If you’ve ever put on a triathlon (or been to a triathlon, for that matter), then you’ve probably heard about USA Triathlon. USAT is the “National Governing Body” for triathlons in the good ol’ US of A, and in addition to hosting national events, they also sanction over 4,300 events each year. Getting a USAT sanction for your race and then following those sanctioning rules is kind of (see: very much) a big deal. 

But let’s be real: there are a lot of logistics involved when you’re sanctioned by USAT. Between waivers, making sure everyone has a license, and filing your post-event accounting report, you have a lot on your plate. 

This is why we partnered with USAT (way back when) to bring USAT verification, waivers, and reporting right into your registration flow on imATHLETE. We take care of the leg work for you. 


What Exactly Does the USAT Integration Do?

Once you've enabled it, it will require that every single person who completes online race registration on imATHLETE for your event either a) already has an annual USAT license that is valid through event day, b) renews an annual license, or c) purchases a license during registration on imATHLETE. It also makes sure that all of your athletes fill out the USAT waiver or receive a friendly "Fill Out Your Waiver!" email (in the case that they were registered by a friend or family member).

And then we provide all this to you in any easy report that you can submit to USAT with a couple of clicks. 


How Does USAT Integration Work?

First things first, make sure that you fill out the first page of the USAT sanctioning application. imATHLETE syncs directly with USAT, and if you’re not in their database, we can’t add you to it.

Once you have your sanctioning application completed, you can add the USAT association to your event setup. Keep in mind you’ll want to do this BEFORE you launch your registration so that no athletes or race registrations fall through the cracks. Find your event, and go into Event Setup by clicking the edit link to the right of the event name.

Once you’re in, click the Associations link on the left side of the page and select USA Triathlon. From there, you can search for your event directly in the USAT database. Word to the wise: if you want to save yourself some time (and a fair amount of frustration), search the database by CITY, not by your event name - it’s totally faster that way.

Once you see your event, click on it and click save.

And BOOM! Your event is now officially connected.

Pretty sweet, right?


Why Do I Need USAT Integration?

Well, if you love chaos and paper and a boat load of stress, you probably don't need to use it. Otherwise, the USAT integration just makes managing the USAT-side of your event SO much easier (and who doesn’t like easier?!). Consider collecting and verifying all of your athletes' USAT information a non-issue, because as long as someone registers through imATHLETE, we do it for you. 

You can also easily look at your registrants, see who hasn’t signed a waiver and send out reminders to make sure they get everything completed before race day.

And just because we love you, we’ll even give you a post-race accounting form that you can ship over to USAT just by clicking a button.

Like I said, we do the heavy lifting for you. 

If you’re hosting a USAT-sanctioned event, there is no reason NOT to integrate your online race registration software with USAT (unless you just like doing things the hard way). 

If you need more in-depth instructions on setting up your USAT association, make sure you check out our tutorial.

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